AutoWise Accounting

ACCOUNTS PAYABLE - Accounts payable contains the data base files: A/P Payments, Vendors and Vendor Invoices, The Vendor file is the same file that appears under Inventory menu.

	A/P Payments - where vendors invoices that have been charged are selected and paid. When payment for a charged invoice is made, the invoice must be selected from that vendor’s list of invoices and the method of payment indicated. Any payments started but not completed will be stored in the Add/Modify A/P Payments window until a method of payment has been selected.
	Vendors - the file containing individual vendors information. The vendor must be listed in this file before a receiving can be started for that vendor or that vendor can be listed in a parts file. Purchase data is tracked on all vendors.
	Vendor Invoices - where non-inventory receiving are made. Any services or products received must be entered into the system by selecting the vendor, the type of vendor charge and the method of payment. Checks for duplicate vendor invoices before adding vendor invoice.

ACCOUNTS RECEIVABLE - Accounts receivable contains the data base file. Customers and A/R collected. This is where you will enter an accounts receivable payment. The payment will then be listed on that day’s bank deposit. Accounts receivable statements, with finance charges calculated on an individual basis per customer. Can also establish discounts for early payments.

	A/R Collected - where customer invoices that have been charged are selected and paid. When payment for a charged customer invoice is received, the invoice must be selected from that customer’s list of invoices and the method of payment indicated. You may make a partial payment. Once an A/R payment is made it will be listed on the current bank deposit.
	Customer - the file containing individual customer and their vehicles. This is the same file that appears under the Service menu. Vehicle production date, engine number and color to vehicle information. This information can be found in the customer file under vehicle information, and is also prompted when adding a service order or customer.

BANK DEPOSIT - Bank deposit is where all paid Invoices, A/R collected, Advance payments, Vendor cash payments, and Deposit adjustments are listed. Master Card/Visa, American Express, and other credit card payment options. These payments can be deposited separately, thus allowing to track American Express in the deposit program. List of advance payments and vendor invoices which affect deposit.

FILES - Files contains the data base files: Deposit adjustments, G/l accounts, Service charges, System Totals and Vendor charges. These files are set up to allow the user to receive goods and services, make deposit adjustments and enter service order charges using common names for these transactions and have the system place them in the proper accounts without the operator having to know which account to use. System totals are used to allow the user to map these totals to the proper G/L account.

G/L ENTRIES - G/L Entries is where the User can make entries into or out of any G/L account. This process has been put in a layman’s terms of adding or subtracting so that one does not have to be familiar with debits or credits. Ability to reverse G/L entries by reference number.

MAINTENANCE - Maintenance is used to adjust book inventory value, remove in bulk old G/L transactions and set a new or beginning check number.

REPORTS - Reports is used to print, view or export a list of: A/P invoices by vendor or due date, A/R invoices by name or by age, G/L transactions, Income statement and Balance sheet and Chart of Accounts and Systems Totals. Ability to move to beginning and end of reports viewed on screen.